Senior HR Process Specialist

We are looking for a Senior HR Process Specialist with a main responsibility for end-to-end hire processes and digital employment documentation (My Employment Documents). The preferred location for this position is a main Wärtsilä office within European time zones. We offer the possibility of hybrid work.

This is a fixed-term assignment (12 months initially) covering a maternity leave, within the HR Strategy Office, reporting to the Head of HR Service Development.

Your role and responsibilities

As a Senior HR Process Specialist, your work will include hands-on responsibility for developing, maintaining, and continuously improving hire-related HR processes, with a strong focus on My Employment Documents (MED). You will act as a process and solution expert for digital employment documentation and play a key role in ensuring stable, high-quality execution of end-to-end hire processes.

You will be working with a wide range of HR and business stakeholders in a global environment, balancing operational responsibility with continuous improvement work. The tasks can also be adjusted based on your individual skills and interests.

Your work will focus on these responsibilities:

• Act as a Senior HR process and solution expert for My Employment Documents (MED)
• Ensure correct, consistent, and compliant use of MED across hire and employment-related HR processes
• Support the execution and development of employment contracting, hire actions, and employment changes enabled by MED
• Own and continuously improve hire-related document templates, data inputs, and documentation standards
• Monitor document quality, data completeness, and first-time-right outcomes, driving corrective actions
• Triage and resolve complex cases and escalations related to digital employment documents and data accuracy
• Maintain and improve HR process documentation, SOPs, work instructions, and templates
• Partner closely with HR Services, HRIS, and other stakeholders to stabilise MED usage during development and change
• Act as an SME in an end-to-end hire continuous improvement journey, including process mapping, future-state design, workshops, and testing support

To be able to succeed in the position, we expect you to have:

• Proven experience in HR operations, HR process management, or HR service delivery
• Hands-on experience with digital HR document management solutions and hire-related HR processes
• Experience in leading process improvement initiatives
• Strong understanding of HR data quality, controls, and compliance
• Ability to balance operational (BAU) responsibilities with project-based work
• A structured, collaborative, and solution-oriented way of working
• Experience in a global HR context; exposure to HR transformation or system-enabled process change is an advantage
• Excellent spoken and written English skills

Why you and us?

We at Wärtsilä believe in empowerment, ownership, and taking responsibility for our work. We support each others growth, and co-creation is the true basis of our innovation. We have the courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe that by being your own true self, you can accomplish so much more. We dont always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

We have an amazing team, and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future.

Contact & next steps

We hope to hear from you soon by submitting your application through our Careers portal. We aim to keep you updated on the process throughout.

For further questions, please reach out to Minna Naumanen, Head of HR Service Development, at +358 40 836 4874 with any questions related to this position (only for questions from direct job applicants; applications through email will not be recorded or responded to). You can reach Minna during the following times: Monday, 27 April, 14:0015:00 EET and Thursday, 30 April, 15:0016:00 EET.

Welcome to join us in shaping the decarbonisation of marine and energy!